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Exclusive to MO-TECH clients

All of your business IT, in one picture

Most businesses don't really know what they're paying for. Who has which computer, which subscriptions run in the background, who actually logs into the AI tools you bought and what it all costs this month. We built a dashboard that shows all of it in real time, and we set it up for every client on our managed IT service.

Want a dashboard like this for your business 050-8271299
Updated live from the API Equipment · Employees · AI · Software CSV export
What's inside

6 modules, one screen

What's scattered today across spreadsheets, emails and vendor admin portals sits on one screen and updates itself. No calls to any vendor.

01

Equipment and lifecycle

Every item gets an asset tag. You see exactly what you have, who has it, and when it's time to replace it.

  • Model, brand, serial number and assigned employee
  • Lifecycle status light: new, watch list, due for upgrade
  • An alert before the warranty runs out
  • Location and status: in use, in stock, in repair, on loan
02

Employee card

One card per employee: the equipment they hold, the tools they use and what it all costs per month.

  • Monthly cost per employee, broken down by tool
  • every piece of equipment they hold, and the age of the oldest item
  • Flagging employees who have not been assigned equipment yet
  • Onboarding and orderly offboarding, from the same card
03

AI tools, cost and usage

The big savings start here. It connects to the vendors' APIs and measures real usage.

  • Live monthly cost, split between subscription and usage
  • Seat usage: active, dormant and unused
  • Breakdown of heavy, medium and light users
  • API keys and credits, with an alert before they expire
04

Software and subscriptions

An inventory of every piece of software running in your organization, including the ones you forgot you were paying for.

  • Status: active, trial, canceled
  • A category for every tool: security, communication, management
  • Renewal dates, so you never pay for another year by mistake
05

Domains

All your domains in one place, synced with the service that manages them. No domain expires quietly.

  • Linking to Google Workspace or Microsoft 365
  • The renewal date of every domain, so no site disappears
06

Mailboxes

Who has a mailbox, which shared mailboxes are active and which licenses you can close this month.

  • User mailboxes, shared mailboxes, groups, aliases and resources
  • An employee leaves, the license is closed and stops billing
The module that pays for itself

Where your AI budget leaks

Companies buy seats for AI tools, pay for them every month, and nobody checks who actually logs in. The dashboard measures real usage against the API and flags exactly which seats you can cancel.

  • Dormant seats: Who you are paying for without them logging in, and how much you can cut
  • Credits about to expire: Utilization forecasts before the date passes and the money is gone
  • Subscription vs. usage: Precise allocation, including a partial month
  • Month over month: Where the spend is going compared with last month
Let's find out how many dormant seats you have
Seat utilization, example LIVE

This is how a single tool looks inside the dashboard

Paid seats42
Active users30
Dormant seats12
Heavy / medium / light usage8 / 9 / 13
Actual utilization71%

29% of paid seats, and nobody logs into them. That is money you can recover as early as this month.

What you get

Four decisions you can make right away

Who to upgradeA lifecycle traffic light shows which computers have reached the end of the road, so you replace them on a day that suits you, not the day they fail.
What to cancelSubscriptions and seats nobody touches, spelled out in black and white. No arguments.
What an employee costsTrue IT cost per employee, AI tools included. One number for budgeting, hiring and pricing.
What is being wastedCredits and licenses about to expire unused, with an alert while there is still time to use them.
FAQ

Good to know

What does the dashboard show?+
6 modules in one place: employee equipment with lifecycle and warranty, an employee card with their monthly cost, real-time cost and usage of AI tools pulled from the API, software and subscription inventory, domains and mailboxes.
How does it save money?+
The dashboard flags seats you pay for that nobody logs into, credits about to expire unused, and equipment that has reached end of life. Instead of discovering it on the year-end invoice, you see it this month, and cancel.
Do I need to install anything?+
No. The dashboard is hosted by us or in your environment, and it connects to the services you already use. We set it up, populate the data and maintain it on an ongoing basis. You just log in and look.
Who gets the dashboard?+
Our managed IT services clients, as part of the service. Thinking about switching to us? Book a call and we will show you a live demo on sample data.

Want to see it on your own data

A 30-minute call, and we show you where the money is leaking. No cost, no commitment, nothing to install.

To schedule a demo WhatsApp 050-8271299